To: FCAPT Chris Tolbert & the Twelfth Fleet
From: STARFLEET Headquarters – Office of the Vice Commander, STARFLEET
Re: Appointment of Region 12 Regional Coordinator
As 7 March, 2015 and on behalf of the Commander, STARFLEET, I have received word from the Inspector General that, in the matter of the Region 12 Regional Coordinator Election, FCAPT Chris Tolbert has received a majority of votes cast by the Region 12 chapters and has met the eligibility requirements for appointment to serve as Regional Coordinator.
Here is the official verbiage from the Inspector General:
“It is my duty to announce that the Region 12 Regional Coordinator
election has concluded, with FCPT Chris Tolbert, based on the polling of the chapters of Region 12, winning in the nomination phase. He is hereby ordered to take command of Starbase 12 and the 12th Fleet. FCPT Tolbert shall serve a two year term, beginning on 5/1/15 and ending on 4/30/17. May God have mercy on his soul.”
The CS and I want to begin by expressing our gratitude to ADM Jeffrey
Higdon for his years of service as Region 12 Regional Coordinator. He will surely be missed.
FCAPT Tolbert, in accordance with STARFLEET rules you are hereby requested and required to assume command of Starbase 12 and the Twelfth Fleet. Also, the ISS Aux Arc NCC-1835 is authorized to serve as Flagship for Region 12.
We look forward to your participation on the Admiralty Board as the
representative of STARFLEET Region 12.
Congratulations and best wishes for success!
Hayden S. Segel
On behalf of the Commander, STARFLEET, it is my pleasure to announce the Admiralty Board has confirmed his selection for Chief of Communications. Please join me in congratulating CAPT Michael Garcia, CO of the USS Gygax in Region 4.
Michael is no stranger to the Executive Committee, having served as Vice Chief of Communications and as a key player on the Member Help Desk Staff. Additionally, and in accordance with STARFLEET rules, Michael is promoted to rank of Commodore, effective on his date of selection and appointment to the Executive Committee. Congratulations, Michael. The CS and I, along with the other members of the Executive Committee look for forward to serving alongside you in your new capacity.
Thank you for volunteering, and thank you to all who applied.
Hayden S. Segel
Vice Commander, STARFLEET
Commanding Officer, USS Potomac NCC-2051 (R1)
Toll Free: 1-888-SFI-TREK (734-8735) ext. 702
Greetings all! I would like to invite you to San Antonio, Texas, May 15-17 for Region 3’s Annual Summit!
This year’s summit theme is “Summit Royale at the Neutral Zone”. Come visit us for a great time.
For more information please visit the summit website: http://www.r3summit2015.org
We look forward to seeing you there!
COL Jeremy “Sideshow” Carsten
Deputy Officer in Charge, 3rd Brigade – Dogs of War “Cry Havoc!”
CO USS Battle Born NCC-69607 “Been there, Done that, Back for more!”
OIC 301st MSG – Strike Group Cerberus “Three Showing…Death Dealing.”
To: Ryan Case & the Second Fleet
From: STARFLEET Headquarters – Office of the Vice Commander, STARFLEET
Re: Appointment of Region 2 Regional Coordinator
As of this date, 7 January, 2014, and on behalf of the Commander, STARFLEET, I have received word from the Inspector General that, in the matter of the Region 2 Regional Coordinator Election, CMDR Ryan Case has received a majority of votes cast by the Region 2 chapters and has met the eligibility requirements for appointment to serve as Regional Coordinator.
Here is the official verbiage from the Inspector General: “It is my duty to announce that the Region 2 Coordinator election has concluded, with CMDR Ryan Case, based on the polling of the chapters of
Region 2, winning in the runoff phase. He is hereby ordered to take command of Starbase 2 and the 2nd Fleet, serving a 2 year term, expiring on 12/31/2016. Furthermore, upon assumption of command, under Article 2, Section 1, Subsection B of the Criteria for Command Grade Promotions, CMDR
Case shall be promoted to the rank of Fleet Captain. May God have mercy on his soul.”
The CS and I also wanted to express our gratitude to VADM Jack Eaton for his years of service and willingness to serve again. He will surely be missed.
FCAPT Case, in accordance with STARFLEET rules you are hereby requested and required to assume command of Starbase 2 and the Second Fleet. Also, the USS Haise NCC-74664 is authorized to serve as Flagship for Region 2.
I look forward to your participation on the Admiralty Board as the representative of STARFLEET Region 2.
Congratulations and best wishes for your future success!
Hayden S. Segel
My Fellow Fleeters:
As usual the EC has been extremely busy with our many irons in the fire. So
following is an update on what we have accomplished and what is still being
*Office of the CS*
I flew out to Fresno, California the weekend of my birthday (October 18th)
to enjoy the Region 4 Summit. Chrissy Killian and Larry Barnes put together
a fantastic event! I had a wonderful time and enjoyed meeting several
members of Region 4! BIG thank you to Chrissy and Larry, along with their
staff, for their hospitality and for hosting a great weekend! I also want
to welcome Chrissy to the Historian’s Department. She brings a wealth of
knowledge with her to the department and I am glad to have her helping with
I would also like to thank David and Craig for all that they did over the
weekend (from trying to kill the taxi at the airport when picking me up to
looping around in circles so I could get pictures on my last day)! I had a
The event raised over $600 for their charity…the STARFLEET Scholarship
fund. This was a great fundraiser for our scholarships and something that
other Regions might think about for future Summit charities (hint, hint). J
I am happy to announce that our IC Liaison, Marian Murphy, is back in Texas
and just as feisty as ever! She says she knew it was time to come back home
and is glad to be back (I personally think the medical professionals in
Rockford got together with some pitchforks and torches, but the photographs
I asked for as proof haven’t arrived yet…LOL!).
Speaking of IC…we are still working on closing the books on IC2014. Every
time I start asking questions with our point of contact at the host hotel,
they either quit or they are released before we get any answers. I think I
am on my fourth contact right now. I’m hoping this matter can be resolved
soon, as I am not sure they have much staff left to lose!
It has been brought to my attention that some members have not received the
IC2014 T-shirt or the Registration Packet (to help support the event) that
they ordered and paid for; I want to make absolutely sure we get this taken
care of as quickly as possible. If you have not received your merchandise,
please contact me directly at cs at sfi.org.
Are you curious to see what the Admiralty Board has been meeting about and
discussing? We have added additional AB Meeting Minutes to the website for
you to review. We started this process earlier this year and mentioned it
on the lists. Since then, we have added additional sets of minutes as we
continue the process of transcribing and documenting all AB Meetings into
official sets of minutes. For those members who are interested in the
financial records and reports, please remember that these can be found in
each issue of the Communique (which can currently be found online). [The
printing of the CQ is discussed below in the Communications section.]
On a personal note: I have finally moved into my new apartment (well, I am
in the apartment…the moving and unpacking saga continues!). I currently do
not have Internet at my apartment (I am on the waiting list to have the
service connected). I am using the Internet at work and my cell phone until
the one and only local ISP gets to my name on the list.
*Office of the VCS*
Hayden Segel and his team have been working to get the VCS Office caught up
in their various activities. I am happy to report that the Denver MP Team
had another packet party last Sunday (which spilled into Monday) and
processed and mailed a large number of packets. For those of you who have
been waiting on your packet, please keep an eye out for yours. The list was
based off of the last pull date from Membership Processing, as well as
information that I have received from members (through emails, Help Desk
tickets, MSRs, RSRs, etc.). If I received notification that you were
missing your packet, you were on the list provided to MP. If you have not
received you packet by the end of November, please submit a new Help Desk
ticket (http://helpdesk.sfi.org) so that we can track the issue.
For those of you who missed the original posting, we have a new Membership
Processing address. Please use the below address for all membership
PO Box 2706
Denver, CO 80201
The Help Desk has received a lot of traffic lately, so I would like to
thank the Help Desk Team (Melissa Hadley, Michael Garcia, James Ortega,
etc.) for all of their hard work.
Robin Woodell-Vitasek, Chief of Staff to the VCS, has been busy assisting
with transcribing the AB Meeting Minutes to keep us in compliance with
North Carolina statute. All of the 2014 meetings have been transcribed and
have either been approved and are available on the website (as mentioned
above) or are being finalized to go before the AB for approval. All of the
recordings from 2013 are next on the list.
*Office of OPS*
Robert Westfall and his staff have been receiving MSRs and RSRs for October
and are preparing them for entry into the Database (once that piece is back
up and operational). I would like to extend my thanks to all Chapter
Cos/Reporting Officers for their patience and cooperation during this time.
I would also like to thank the Regional Coordinators who are assisting with
report compilations during this timeframe. Your dedication to your members
and to STARFLEET is much appreciated!
Robert would like for me to remind everyone to please NOT enter your
October or November MSRs into the Database – even when the MSR section is
back up and operational. The Operations Department will make an
announcement once Chapters are cleared to enter November MSRs in the
Database. Jumping the gun and entering a MSR prior to that announcement
will cause a duplicate entry to be created and thus cause problems when it
comes to record-keeping, therefore OPS will handle entering MSRs covering
the month of October.
If you have any questions about this, please contact Robert at ops at sfi.org.
*Office of COMMS*
So, the million-dollar question on everyone’s minds is, “Where is my CQ?”
That is a good question. Here is the answer. We received notification from
the United States Postal Service that our Postal Permit was no longer
valid. This caused the printing and mailing of Issues #177, #178, and #179
to be stopped. I had reached out to the Postal Service for clarification on
the situation, while Bran Stimpson, Head of Membership Processing and man
on the ground in the Denver area, reached out to the Mailing House that we
use. Bran discovered that the current Mailing House has not been using our
mailing permit anyway, so there should not be any delays due to this as
long as we removed our postal permit verbiage from the CQ. I notified Liz
and Michael about this situation and asked for them to remove the postal
permit verbiage and to update the MP address on the CQ files, then resubmit
them to our printing company for processing. This did not happen.
In the mean time, I continued trying to work with the Postal Service and am
happy to report a MAJOR UPDATE!! On Friday, I finally heard back from the
US Postal Service (rather, the right person with the US Postal Service).
There were issues with our permit, which I am happy to state were fixed! I
was so happy over this that I jumped up and did a happy dance at work…which
caused my boss to inquire if I had completely lost my mind! After getting
this information from the Postal Service, I reached out to our contact at
our printer. They stated they did not have the files for Issues #177, #178,
and #179, so they would need to be resubmitted. I went over the current
situation with them and they provided me the information on submitting the
files to them for printing. The files were worked on this weekend to have
the necessary modifications made to them, per my discussion with the USPS.
Issue #177 has been finished and submitted to the printer. Issue #179 is
being edited as I type this. I have reached out to Liz over Issue #178, as
I need some information from her. We are hoping to have these two completed
and submitted within the next couple of days. Once all of the modifications
have been made and the files have been submitted, I will reach out for an
ETA on each. This information will be relayed to the membership as soon as
I have it.
I must now announce that I have accepted Liz Woolf’s resignation as Chief
of Communications, STARFLEET. Liz’s work schedule has gotten increasingly
hectic and, as such, she isn’t able to continue providing the hours of
attention the Communications Department needs. I am saddened by this, as
Liz and I have worked together for years in various areas of Fleet and have
previously served on the EC together (many, MANY moons ago!). She actually
discussed this with me a few weeks ago. I was under the impression from our
conversation that she was going to make a post, but it appears that there
was a misunderstanding in that communication. That is why the announcement
is being made now.
Michael Garcia, Vice Chief of Communications, is in a similar situation as
Liz with work and other ever-increasing responsibilities; therefore he has
also submitted his resignation. I have gotten to know Michael within the
past several months, and he is a very eager member who loves helping
wherever he can. He is also learning, unfortunately, that as much as we
want to help with everything all the time…there are times when we must pick
and choose what we can do and what we have to pass on to others. He helps
in several areas of STARFLEET, from the chapter level to the International
level. Add his family and his career to that and you have a mile-high
plate…and one person can only do so much.
Liz and Michael both have agreed to stay on and assist with Communications
until a new Chief of Communications is selected and confirmed by the
Admiralty Board. I wish them both the best in their travels and I know we
will all be seeing them around Fleet helping where they can and when they
At this time, I would like to announce the position of Chief of
Communications, STARFLEET is now open for applications. Per the Membership
“The Chief of Communications (COC) is the fourth in command of STARFLEET
and is responsible for the timely publication and distribution of official
Fleet communications materials. The COC is also responsible for overseeing
the triennial STARFLEET election process for Commander and Vice-Commander
of STARFLEET, and usually serves as Election Coordinator. At the discretion
of the Commander, STARFLEET, the COC may be responsible for the publication
of other Fleet documents or publications. The COC is appointed by the
Commander, STARFLEET, and shall report at least once per month to them. The
Chief of Communications shall be at least 23 years old.”
While the position of Chief of Communications, STARFLEET is traditionally a
managerial position, we need to make sure that this person can also assist
with (or, if need be, produce) the Communique. The Chief of Communications
will need to be able to ensure all materials are processed appropriately
through the Copy Editors all the way through layout editing. A background
in newsletter design is greatly desired, whether professionally or as a
hobby. The Chief will also serves as the point of contact for our printing
and mailing vendors, ensuring that materials are printed and mailed in a
The Chief of Communications, STARFLEET is responsible for serving as the
Chief Moderator of the SFI-L, TenForward-L, and SFI-Announce-L lists, as
well as overseeing the Social Media aspects of STARFLEET. They work
directly with our Director of Public Relations to ensure marketing and PR
opportunities are not missed. This individual will also be required to
attend scheduled EC Conference Calls and vote on promotions and award
The Chief of Communications, STARFLEET serves as the Election Coordinator
for the triennial STARFLEET election for Commander, STARFLEET and Vice
Commander, STARFLEET. This places this individual working closely with the
Inspector General, STARFLEET, throughout the election process.
If you are 23 year old, are a member in good standing of STARFLEET, and you
are interested in serving STARFLEET in the capacity of Chief of
Communications, STARFLEET, please submit your application directly to me at
cs at sfi.org. All application emails must consist of a letter of intent for
the position, your real-life resume, your STARFLEET resume, a synopsis of
any newsletter/layout experience, and examples of your newsletter/layout
experience. The deadline for submitting your application is Wednesday,
December 31st. This will ensure we have enough time to review all
applicants, make a decision, and submit the candidate to the Admiralty
Board for their confirmation during the January AB Meeting. If you have any
questions about this position, please let me know.
*Office of SFA*
Peg Pellerin and company have been keeping busy as usual with the Academy.
All graduates have been added to the Database, so there should not be any
backlog in this area. If you are missing a course in your Database
transcript, please contact the respective Director and they will be glad to
get this updated for you.
*Office of COMPOPS*
We have several updates in this department, as Laura Victor and her team
have been very busy for the last few weeks. First, I want to make sure
everyone knows that, contrary to what you might have heard, the government
of Iran did not hack our website nor did they infiltrate our database
records. A hacker who wanted to have a few kicks hacked into the website
and was able to temporarily change the front page. Laura acted quickly and
corrected this issue, resetting passwords and ensuring our data was secure.
At no time was the member database information accessed and only the front
page of the website was affected.
The Database Team is working diligently to get the entire Database back
online and operational for our members. I know some of you are seeing
“gibberish” at the top of some pages. That is visual code and permission
logic that is helping the team with their troubleshooting and code changes.
This is not a permanent situation and once the code changes have been made
this will no longer be visible.
Laura and her team are presenting information on a potential new provider
for our infrastructure, which will allow us more capabilities than
Dreamhost and without the many issues we are currently facing. We are still
reviewing this information, but this is a situation that CompOps management
has as High Priority. Migration plans are being laid out to get our
services separated from Dreamhost as soon as possible.
*Office of CFO*
Linda Olson has been processing Quartermaster requests as quickly as she
receives them. She has also been looking at potential new stock for both
SFI and the SFMC. She has been doing a fantastic job keeping track of
finances, both coming in and going out the door.
The annual 990 Report has been completed and was submitted to the IRS on
time (yay!!!). My eyes have been crossed for quite some time over this
report, so I am very, very happy that this has been balanced, completed,
That is what has been happening with the EC. The good…the bad…and the ugly!
It has been a non-stop roller coaster ride and there are days that honestly
never end, but the team has not stopped working for our members. We
continue to work, continue to fix problems, and continue to get as much
accomplished as possible. We are here and we are working to get services
back on track. There have been a few members that have stepped up to the
plate and volunteered to help. I truly appreciate that and we are looking
how best to utilize their talents appropriately. If you are interested in
helping in a specific department of STARFLEET, please reach out to the
respective EC member and they would be glad to accept your help.
As always, if you have any questions, comments, suggestions, etc., my door
is open. I am here to serve (which means I am going to continue working 18+
hours a day…every day [if necessary] until these issues are cleared up and
Now, back to work I go!